Spare Parts Inventory Management Software for Fleets
Spare Parts Inventory Management Software tracks stock, automates reorders, manages work order consumption, and reduces fleet downtime with real-time inventory.
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Spare Parts Inventory Software That Keeps the Right Parts on the Shelf
Spare parts inventory software keeps track of every part in your store, so a repair never waits for a missing filter or brake pad. It counts what you have, warns you before a part runs out, and logs each part used on a job. With AIQ Connect, all of it runs on your own server, under your own brand, with no fee per vehicle.
Live Stock Level Tracking
See how many of each part you have on the shelf right now, updated as parts go in and out. AIQ Connect tracks every item by part number and name, across one store or many, so you always know the true count. No more walking to the storeroom, or ordering a part you already have.
- Live count of every part on the shelf
- Track by part number, name and location
- One store or many, all in one view
Low-Stock and Reorder Alerts
Set a reorder point per part, and AIQ Connect warns you the moment stock drops to that level. Instead of finding an empty shelf mid-repair, you get an alert in good time to order more. Fast-moving parts stay in stock, and a job never stalls because a common item ran out without warning.
- Reorder point set for every part
- Low-stock alert before you run out
- Keep fast-moving parts always in stock
Supplier and Purchase Orders
Keep each part linked to its supplier and price, so reordering is quick and costs are clear. Raise a purchase order in a few clicks, send it to the supplier, and mark stock as received when it arrives. Your store count updates on its own, so you always know what is on order.
- Supplier and price saved on every part
- Raise and send purchase orders fast
- Stock updates when goods are received
Parts Used on Every Job
When a part is fitted to a vehicle, it comes off the shelf and onto the job record. AIQ Connect logs which part went on which vehicle, so stock stays accurate and you can see the true parts cost of every repair. That also shows which vehicles eat the most parts, often a sign of a bigger problem.
- Every part linked to the vehicle and job
- Stock drops automatically as parts are used
- See real parts cost per vehicle and repair
Inside the Spare Parts Inventory Software Console
Live screens from the self-hosted AIQ Connect platform. Your store, your server, your brand.
See Every Part's Stock at a Glance
One screen shows each part with a stock bar and a line marking its reorder point. A green bar means plenty in stock, amber means getting low, and red means below the reorder line. You spot the parts that need ordering in seconds, long before a shelf sits empty and a repair grinds to a halt.
- Stock bar and reorder line per part
- Green, amber and red at a glance
- Spot what to order in seconds
Watch Stock Move in Real Time
Every change to your store lands in one feed. A part is used on a job, a delivery is received, or an item drops below its reorder point. Each event names the part and the vehicle or supplier, so your storeman and workshop stay in step, and the shelf count always matches the screen.
- Used, received and low-stock events in one feed
- Alerts by app notification, SMS or email
- Shelf count always matches the system
Turn Parts Data Into Lower Costs
Every part becomes a report you can act on. See your total stock value, which parts move fast and which sit for months, and the true parts cost per vehicle. Cut the dead stock tying up cash, keep the right amount of the fast movers, and stop money sitting on a shelf.
- Stock value and usage across the store
- Find fast movers and dead stock
- Parts cost per vehicle and repair
Self-Hosted AIQ Connect vs Spreadsheets and Cloud Parts Apps
Most fleet spare parts inventory software is a spreadsheet, or a cloud app that bills per vehicle. Here is how both compare to live parts inventory on your own server.
| Factor | Spreadsheet or Cloud App | Self-Hosted AIQ Connect |
|---|---|---|
| Live stock count | Out of date fast | Yes, updates in real time |
| Low-stock reorder alerts | No | Yes, before you run out |
| Parts linked to the vehicle | No | Yes, on every job |
| Supplier and purchase orders | Tracked separately | Built in, with prices |
| Where parts data lives | A file or vendor cloud | Your own server, permanently |
| Branding on the dashboard | Vendor logo, if any | Your logo and your domain |
| Pricing model | Per-vehicle monthly fee | One-time license, no per-vehicle fees |
From Empty Shelves to Full Control in Four Steps
Self-hosting sounds heavy. With AIQ Connect the heavy part is done for you, and setting up your parts store takes very little time.
Add Parts
Load your parts with numbers, suppliers, prices and a reorder point each.
Track
Stock goes up on delivery and down as parts are used on jobs.
Alert
A low-stock alert fires the moment a part hits its reorder point.
Reorder
Raise a purchase order, receive the goods and stock updates itself.
AIQ Connect Solutions Beyond Spare Parts Inventory
One self-hosted platform, white-labeled for your business. Explore the full suite.
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