Advanced Freight Billing Software for Logistics
Freight Billing Software automates invoicing, GST billing, payment tracking, and receivables to speed collections and improve fleet cash flow.
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Instant
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Fleet Freight Billing Software That Charges the Right Price for Every Load
Fleet freight billing software works out what to charge for each load and turns it into an invoice. It uses your rate card for that client and lane, adds the distance, weight or waiting time, and bills it correctly every time. No more under-charging, forgotten extras or arguments over the price. With AIQ Connect it runs on your own server, under your own brand, with no fee per vehicle.
Rate Cards by Client and Lane
Every client has their own prices, and every route can cost a different amount. AIQ Connect stores a rate card for each client and each lane, so the right price is picked automatically when a load is booked. Nobody has to remember what you agreed with a customer six months ago.
- A separate rate card for every client
- Different prices per lane or route
- The right rate picked automatically
Charge by Distance, Weight or Trip
Freight is not priced one way. Some loads are charged per kilometre, some by weight or pallet, and some at a flat rate for the trip. AIQ Connect handles all of these, and it takes the real distance straight from GPS, so the number on the invoice matches the journey the vehicle actually drove.
- Per-kilometre, per-tonne, per-pallet or flat rate
- Real distance taken from live GPS data
- Mixed pricing rules across the same fleet
Detention and Extra Charges
The extras are where money quietly leaks away. If a driver waits three hours to load, makes an extra drop, or handles a return, that should be on the bill. AIQ Connect logs waiting time and extra stops from real trip data and adds them as line items, so you get paid for work you actually did.
- Detention and waiting time billed automatically
- Multi-drop, return and handling charges added
- Extras backed by real trip and GPS records
Instant Invoices and Payment Tracking
When a load is delivered, the invoice is ready. AIQ Connect builds it from the trip, sends it to the client, and tracks whether it has been paid. You can see what is outstanding, what is overdue and who to chase, so cash comes in faster and less of it slips through the net.
- Invoice built the moment a load is delivered
- Outstanding and overdue payments tracked
- All billing data on your own server
Inside the Freight Billing Software Console
Live screens from the self-hosted AIQ Connect platform. Your rates, your server, your brand.
Every Charge Traced to a Real Trip
The invoice builds itself from the load. Line haul comes from the rate card and the real distance driven, the weight surcharge from the load sheet, and detention from the actual waiting time on site. Every line points back to a trip record, so nothing is guessed and nothing is missed.
- Line haul priced from the client rate card
- Distance and waiting time from GPS records
- Every line traced back to the trip
Nothing Billable Slips Through
Every billing event lands in one feed. A load is delivered and invoiced, a detention charge is applied, a payment falls overdue, or a new lane needs a price agreed. Your office sees exactly what is billable and what is unpaid, so you stop discovering lost charges weeks later when it is too late to claim them.
- Invoice, extras and payment events in one feed
- Overdue payments flagged for chasing
- Missing rates caught before billing
See Which Lanes Actually Make Money
Fleet freight billing software turns every load into a report you can act on. See what you billed, what is still unpaid, and the margin on each client and lane once running costs are counted. A lane that looks busy can quietly lose money, and this is how you find it before another year of it goes by.
- Billed, unpaid and overdue totals
- Margin per client and per lane
- Spot loss-making lanes and fix the rate
Self-Hosted AIQ Connect vs Manual Freight Invoicing
Most operators bill freight from paper dockets and a spreadsheet, or rent a cloud tool that charges per vehicle. Here is how both compare to fleet freight billing software on your own server.
| Factor | Spreadsheet or Cloud Tool | Self-Hosted AIQ Connect |
|---|---|---|
| Rate cards per client and lane | Kept in someone's head | Stored and applied automatically |
| Distance used for billing | Estimated from a map | Real GPS distance driven |
| Detention and extra charges | Often forgotten | Added from trip records |
| Time from load to invoice | Days or weeks | Minutes after delivery |
| Proof when a client disputes | Hard to find | Trip, GPS and delivery proof |
| Where billing data lives | A file or vendor cloud | Your own server, permanently |
| Pricing model | Per-vehicle monthly fee | One-time license, no per-vehicle fees |
From Delivered Load to Paid Invoice in Four Steps
Self-hosting sounds heavy. With AIQ Connect the heavy part is done for you, and billing a load takes seconds.
Set Rates
Load your rate cards by client and lane, with rules for weight and distance.
Run the Load
GPS records the real distance, stops and waiting time on every trip.
Bill It
The invoice builds itself from the trip, extras included, and goes to the client.
Get Paid
Track what is outstanding, chase overdue accounts and watch margins.
AIQ Connect Solutions Beyond Freight Billing
One self-hosted platform, white-labeled for your business. Explore the full suite.
Transport Management Software
Plan, dispatch and track every consignment that feeds your billing.
Explore solutionFleet Finance and Billing
Wider finance tools, receivables tracking and accounts across the fleet.
Explore solution3PL and Logistics
Manage multiple clients, vehicles and lanes with their own client portals.
Explore solutionGPS Tracking Software
The live location and distance data every freight invoice is built on.
Explore solutionLast-Mile Delivery
Route planning, live tracking and proof capture for final-mile drops.
Explore solutionField Force Management
GPS attendance, job tracking and productivity reports for field teams.
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