Advanced Freight Billing Software for Logistics
Freight Billing Software automates invoicing, GST billing, payment tracking, and receivables to speed collections and improve fleet cash flow.
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Freight Billing Software That Charges the Right Price for Every Load
Freight billing software works out what to charge for each load and turns it into an invoice. It uses your price list for that client and route, adds the distance, weight, or waiting time, and bills it correctly every time. No more undercharging, forgotten extras, or arguments over the price. With AIQ Connect it runs on your own server, under your own name, with no extra fee for each vehicle.
Price Lists by Client and Route
Every client has their own prices, and every route can cost a different amount. AIQ Connect stores a price list for each client and each route, so the right price is picked automatically when a load is booked. Nobody has to remember what you agreed with a customer six months ago.
- A separate price list for every client
- Different prices for different routes
- The right price picked automatically
Charge by Distance, Weight, or Trip
Freight isn't priced just one way. Some loads are charged per kilometer, some by weight or pallet, and some at a flat rate for the whole trip. AIQ Connect handles all of these, and it takes the real distance straight from GPS, so the number on the invoice matches the trip the vehicle actually drove.
- Per-kilometer, per-ton, per-pallet, or flat rate
- Real distance taken from live GPS data
- Mixed pricing rules across the same fleet
Waiting Time and Extra Charges
The extras are where money quietly slips away. If a driver waits three hours to load, makes an extra stop, or handles a return, that should be on the bill. AIQ Connect records waiting time and extra stops from real trip data and adds them as separate charges, so you get paid for the work you actually did.
- Waiting time billed automatically
- Extra stops, returns, and handling charges added
- Extras backed by real trip and GPS records
Instant Invoices and Payment Tracking
When a load is delivered, the invoice is ready. AIQ Connect builds it from the trip, sends it to the client, and keeps track of whether it's been paid. You can see what's still owed, what's overdue, and who to check on, so money comes in faster and less of it slips through the cracks.
- Invoice built the moment a load is delivered
- Outstanding and overdue payments tracked
- All billing data kept on your own server
A Look Inside the Freight Billing Software
These are real screens from the self-hosted AIQ Connect system. Your prices, your server, your own brand name.
Every Charge Traced to a Real Trip
The invoice builds itself from the load. The main charge comes from the price list and the real distance driven, the weight charge comes from the load sheet, and waiting time comes from the actual time spent on site. Every line points back to a trip record, so nothing is guessed and nothing is missed.
- Main charge priced from the client's price list
- Distance and waiting time from GPS records
- Every line traced back to the trip
Nothing Billable Gets Missed
Every billing event lands in one feed. A load is delivered and invoiced, a waiting-time charge is added, a payment falls overdue, or a new route needs a price agreed. Your office sees exactly what's billable and what's unpaid, so you stop discovering missed charges weeks later when it's too late to claim them.
- Invoice, extras and payment events in one feed
- Overdue payments flagged for follow-up
- Missing prices caught before billing
See Which Routes Actually Make Money
Freight billing software turns every load into a report you can use. See what you billed, what's still unpaid, and the profit on each client and route once running costs are counted. A route that looks busy can quietly lose money, and this is how you find that out before another year goes by.
- Billed, unpaid and overdue totals
- Profit shown per client and per route
- Spot money-losing routes and fix the price
Self-Hosted AIQ Connect vs Manual Freight Billing
Most operators bill freight from paper notes and a spreadsheet, or rent a cloud tool that charges extra for every vehicle. Here's how both compare to freight billing software on your own server.
| Factor | Spreadsheet or Cloud Tool | Self-Hosted AIQ Connect |
|---|---|---|
| Price lists per client and route | Kept in someone's head | Stored and applied automatically |
| Distance used for billing | Guessed from a map | Real GPS distance driven |
| Waiting time and extra charges | Often forgotten | Added from trip records |
| Time from load to invoice | Days or weeks | Minutes after delivery |
| Proof when a client disagrees | Hard to find | Trip, GPS and delivery proof |
| Where billing data lives | A file or vendor's cloud | Your own server, for good |
| Pricing model | Monthly fee per vehicle | One-time cost, no per-vehicle fees |
From a Delivered Load to a Paid Invoice, in Four Steps
Running your own server sounds hard, but AIQ Connect does the hard part for you, and billing a load only takes seconds.
Set Prices
Add your price lists by client and route, with rules for weight and distance.
Run the Load
GPS records the real distance, stops and waiting time on every trip.
Bill It
The invoice builds itself from the trip, extras included, and goes to the client.
Get Paid
Track what's still owed, follow up overdue accounts, and watch your profit.
AIQ Connect Solutions Beyond Freight Billing
One self-hosted platform, white-labeled for your business. Explore the full suite.
Transport Management Software
Plan, dispatch, and track every delivery that feeds your billing.
Explore solutionFleet Finance and Billing
Wider finance tools, tracking money owed and accounts across the fleet.
Explore solution3PL and Logistics
Manage many clients, vehicles, and routes, each with their own client portal.
Explore solutionGPS Tracking Software
The live location and distance data every freight invoice is built on.
Explore solutionLast-Mile Delivery
Route planning, live tracking, and proof of delivery for the final stretch.
Explore solutionField Force Management
GPS attendance, job tracking, and productivity reports for field teams.
Explore solution