Advanced Fleet Compliance Software for Transport
Fleet Compliance Software tracks permits, inspections, taxes, vehicle documents, and expiry dates with smart alerts to keep your fleet ready and compliant.
GST
Auto
Expiry & Renewal Alerts
AIS-140
Fleet Compliance Software That Keeps Every Paper Up To Date
Fleet compliance software is a tool that remembers every paper, license, and check-up your trucks and vans need to legally drive on the road, and it warns you before any of them run out. It watches the dates, keeps the paperwork safe, and gives you proof to show if someone checks. AIQ Connect helps you follow the rules and prove it, running on your own server, with your own name on it, and no fee for each vehicle.
Alerts Before Papers Expire
Registrations, insurance, permits, and inspections all have a date when they stop working, and forgetting one can stop a vehicle from driving. AIQ Connect watches every expiry date and tells you weeks before it runs out, so you have plenty of time to renew it. A simple reminder now is much better than a fine, or a truck stuck at home, later.
- Every expiry date kept in one place
- Reminders sent weeks before the deadline
- Nothing runs out without a warning
Keeping Track of Driver IDs
Drivers have important papers too, like a license, a medical card, or a special endorsement, and each one has its own date to renew. AIQ Connect keeps these next to each driver's name and lets you know when one is close to running out. You will never send someone out to work with an old, expired paper without knowing about it.
- License and medical card dates for each driver
- Endorsements and training saved in one spot
- A warning before a driver's paper expires
Records of Checks and Repairs
Safety checks and repairs are part of staying legal, and you need to be able to show they happened. AIQ Connect writes down every check and repair with the date and the result, so each vehicle has a full story you can look back on. When someone asks for proof, you just search for it instead of digging through papers.
- Checks and repairs saved with their dates
- Pass, fail, and follow-up notes kept
- A full history for every vehicle
Ready for Inspection Anytime
When an inspector or a customer asks for proof, hunting through a filing cabinet wastes a lot of time. AIQ Connect keeps every paper, date, and record in one place that you can search and print out in minutes. You can walk into an inspection with everything ready, instead of hoping nothing is missing.
- Papers and records easy to search
- Print a full report fast, whenever needed
- Everything saved on your own server
A Look Inside the Fleet Compliance Software
These are real screens from the self-hosted AIQ Connect system. Your records, your server, your own brand name.
See What Is About to Expire, All at Once
Each paper shows a bar and how many days are left before it runs out. Green means there's plenty of time, yellow means renew it soon, and red means it already ran out. One quick look tells you what needs attention this week, so nothing important gets missed while everyone is busy.
- Days left shown for every paper
- Green, yellow and red so you know at a glance
- See what to renew this week
Get Warned Before the Deadline, Not After
Every important update lands in one list. A paper going past its date, an insurance renewal coming up, or a driver's card needing a check all show up here in good time. Your team can act before the date passes, which is the whole point, because finding out one day late can mean a fine or a vehicle stuck at home.
- Late, almost-due, and renewed papers all together
- Alerts sent by app, text, or email
- Act before a deadline, not after it
Walk In Already Prepared
This overview shows how much of your fleet has all its papers in order, what still needs work, and how fast you can hand over proof. When someone asks, you print a clean report in minutes instead of losing a whole day to old files. Being ready costs far less than being caught without your papers.
- See how much of the fleet is fully up to date
- Print a full report as a PDF in minutes
- Proof ready whenever someone asks for it
Self-Hosted AIQ Connect vs Spreadsheets and Wall Calendars
Most fleets try to keep track with a spreadsheet and a calendar, or a cloud app that charges for every vehicle. Here is how they compare to fleet compliance software running on your own server.
| Factor | Spreadsheet or Cloud Tool | Self-Hosted AIQ Connect |
|---|---|---|
| Expiry reminders | Done by hand, easy to forget | Automatic, weeks ahead |
| Driver credentials | Tracked in a separate list | Kept with each driver |
| Inspection history | Paper files | Saved and searchable |
| Preparing for an audit | Hours of digging | Print a report in minutes |
| Documents stored with the vehicle | No | Yes, right on the vehicle's page |
| Where records live | A folder or someone else's cloud | Your own server, for good |
| Pricing model | Monthly fee for each vehicle | One-time cost, no per-vehicle fees |
From a Messy Pile of Papers to Fully Ready, in Four Steps
Running your own server sounds hard, but AIQ Connect does the hard part for you, and staying on top of your papers happens quietly in the background.
Add Your Papers
Upload registrations, insurance, licenses and inspection results, along with their dates.
Watch
The system keeps an eye on every expiry date for every vehicle and driver.
Get Alerts
Reminders show up well before a paper or license runs out.
Show Proof
Print a ready-to-show report whenever someone asks for proof.
AIQ Connect Solutions Beyond Compliance
One self-hosted platform, white-labeled for your business. Explore the full suite.
Vehicle Maintenance Software
Reminders and repair records that keep every check-up on schedule.
Explore solutionDriver Management Software
Licenses, IDs and driver records kept up to date in one place.
Explore solutionGPS Tracking Software
See where every vehicle is right now and look back at where it's been, all on your own server.
Explore solutionVehicle Inspection Software
Digital checklists with photos and a clear pass or fail for every check.
Explore solutionTransport Management Software
Plan, send out, track, and bill every delivery from one screen.
Explore solutionFleet Reports
Easy-to-read reports on papers, costs, and how the whole fleet is doing.
Explore solution