GPS Billing Software for Fleet and Transport Operations
AIQ Connect is GPS billing software that pulls actual trip data and turns it into invoices automatically. Real kilometres. Real costs. Real invoices. All on your own server.
98.5%
23%
1M+
Key Features
- GPS-based invoice calculation
- GPS-based invoice calculation
- Rate card management
- Accounts receivable dashboard
- Invoice aging reports
- Invoice ageing reports
- Invoice aging reports
Fleet GPS Billing Software, From Trip to Invoices
Most transport businesses lose money in the same three places every month. Kilometres that were driven but never billed because nobody recorded them correctly. Invoices that went out late or with wrong figures because someone built them manually from a spreadsheet. And payments that are overdue but nobody is tracking because accounts receivable is a separate job that falls through the gap between operations and finance.
AIQ Connect connects your GPS data directly to your billing workflow. When a trip closes, the actual kilometres from GPS feed into your rate card and generate the invoice automatically. Tax calculations are handled in the same step. Outstanding invoices are tracked in real time so your team knows exactly what has been paid, what is due, and what is overdue without checking a spreadsheet. All of this runs on your own server so your financial data stays inside your business.
GPS-Based Auto Billing
Stop billing from estimated or manually recorded kilometres. When a trip closes in AIQ Connect, the actual GPS distance feeds directly into your agreed rate card and calculates the invoice amount automatically. No manual entry. No disputes over how many kilometres were actually driven.
- Actual GPS kilometres used for every invoice calculation
- Rate cards configured per client, route, and vehicle type
- Invoice generated automatically when a trip closes
- Surcharges, tolls, and deductions applied in the same step
Electronic Invoice Generation
Every invoice AIQ Connect generates is compliant with standard electronic invoice formats. Invoices are created with the correct tax calculations, line items, and client details applied automatically. You can send them directly from the platform or export them to your accounting system. No more building invoices one by one.
- Electronic invoice generation with full tax calculations
- Client details and line items populated automatically
- Send invoices directly from the platform or export to accounting software
- Invoice history stored per client with full audit trail
Accounts Receivable Tracking
Sending an invoice is only half the job. AIQ Connect tracks every invoice after it goes out. You can see what has been paid, what is due this week, and what is overdue at a glance. Aging reports show you exactly which clients owe money and how long they have owed it so your team can follow up before it becomes a problem.
- Real-time accounts receivable dashboard per client
- Invoice aging reports showing current, due, and overdue amounts
- Payment recording and reconciliation in one place
- Outstanding balance alerts for overdue accounts
Trip P&L and Cost Management
Knowing what you billed is only useful if you also know what the trip cost. AIQ Connect calculates per-trip profit and loss automatically by comparing the invoice value against fuel costs, driver wages, toll charges, and maintenance allocation. You can see which trips, routes, and clients are actually making you money and which ones are not.
- Per-trip revenue vs cost calculation automatically
- Fuel, driver, toll, and maintenance costs tracked per trip
- Route and client profitability reports
- Cost per kilometre analysis across your full fleet
Most fleet finance software is built for banks and leasing companies managing loan portfolios. AIQ Connect is built for transport operators and fleet businesses who need to bill clients accurately, collect payments on time, and know which trips are actually profitable. GPS billing software that connects your vehicles to your invoices automatically, self-hosted on your server, with no monthly per-vehicle fees.
General Questions - FAQs
Fleet Finance and GPS Billing Software, Common Questions